Personal information collection and the NPHC

In an application for teacher, permission to teach or early childhood teacher registration with the Victorian Institute of Teaching (VIT), personal information is collected in order to conduct a National Police History Check (NPHC) and to support the VIT's processes in assessing an application for suitability for registration.

The NPHC is conducted by Australian Criminal Intelligence Commission (ACIC), who the VIT has a contractual arrangement with.

Personal information and the NPHC result are used in combination for the assessment of an application. The VIT has a legislative basis for the collection, use and disclosure of personal information.

For more information, please read the Education and Training Reform Act 2006.

Unless statutory obligations require otherwise, the information provided will not be used without your prior consent for any purpose other than in relation to:

  • the assessment of your suitability
  • to maintain the records of ACIC and police agencies
  • for law enforcement purposes.

You will be required to complete another consent form for any future NPHCs.

The personal information provided in an application will be used by ACIC and police agencies for checking action. It will also be used to update records held about an applicant by ACIC and police agencies.

ACIC and police agencies will access their records to obtain and disclose Police History Information (PHI) that relates to an applicant to the VIT.

PHI may include outstanding charges, warrant information and criminal convictions/findings/pleas of guilt recorded against an applicant.

PHI may include:

  • outstanding charges
  • warrant information
  • criminal convictions/findings/pleas of guilt recorded against an applicant.

PHI is disclosed according to applicable laws of the relevant jurisdiction and, in accordance with the relevant jurisdiction’s information release policies. Applicable laws include but are not limited to spent convictions legislation.

Limitations on accuracy and use of PHI

While every care will been taken by ACIC and police agencies to conduct a search of PHI that relates to an applicant, the accuracy and quality of an NPHC issued by ACIC depends on accurate identification of the applicant (including aliases), the comprehensiveness of police records and is based on the information provided by the applicant.

If an applicant does not complete the information requirements, the success and validity of the NPHC will be compromised. It is in an applicant’s interest to provide full and complete details in their application.

If for any reason an applicant does not agree with the results of their NPHC, they are asked to notify the VIT so that the National Police Checking Service (NPCS) dispute process can be initiated.

Provision of incomplete, false or misleading information

Applicants must take reasonable steps to ensure that the personal information collected or disclosed is accurate, complete and up to date.

It is a serious offence to provide false or misleading information in an application.