Renewing my registration

Renewal of registration is a requirement for registered teachers and registered early childhood teachers. It is not a requirement for provisionally registered teachers, provisionally registered early childhood teachers or teachers holding permission to teach.  

All teachers, including those holding provisional registration or permission to teach, may still need to 

  • update their National Police History Check (if it is due to expire in the next renewal period)
  • pay the annual registration fee and any other required fees.

By 30 September every year, you renew your registration by completing an online application for renewal in your MyVIT portal.

To successfully renew your registration, you will need to make declarations

  • about your continuing suitability to be a teacher
  • that you have practised for at least 20 days as a teacher / educational leader (or undertaken equivalent practice)
  • that you have completed at least 20 hours of professional development activity that references the Australian Professional Standards for Teachers.

If you are unable to meet at least 20 days teaching in the past 12 months, you will be provided with the option to declare you have undertaken either

  • 40 days in the previous two years; 
  • 60 days in the previous three years;
  • 80 days in the previous four years;
  • 100 days in the previous five years. 

If you are not currently teaching, or cannot meet the professional practice requirements to renew your registration, you can apply to register with us as non-practising. Learn more about applying for non-practising registration here.

Reportable Conduct

On 1 July 2017 the Victorian Government introduced the Reportable Conduct Scheme (‘Scheme’) to better protect children from harm.

The Commission for Children and Young People (‘the Commission’) is responsible for administering the Scheme.

The Scheme requires certain organisations providing services to children, including schools, to report to the Commission allegations of child abuse or child-related misconduct committed by workers or volunteers.

There are five types of reportable conduct

  1. sexual offences committed against, with or in the presence of a child
  2. sexual misconduct committed against, with or in the presence of a child
  3. physical violence against, with or in the presence of a child
  4. any behaviour that causes significant emotional or psychological harm to a child
  5. significant neglect of a child.

From the 2017 renewal period and beyond, you will be required to declare if you have been the subject of a reportable conduct matter and provide information about the circumstances of that matter.

This information will be used to assess your ongoing suitability to teach children.

To learn more about the Scheme and to find out more information on what is reportable conduct, please go to the Commission’s website.

Registration renewal in two divisions

If you are registered you will only need to complete the renewal of registration process once. The responses you give to the questions asked will apply to both registrations.

Successfully renewing registration in one division will mean that your registration in the other division is also renewed.

If you are registered in one division and hold non-practising registration in the other division and successfully renew your registration, this will result in you becoming registered in both divisions.

registration in two categories example 

Special needs requirements for renewal

Many of you have undertaken professional development (PD) activities that have developed your capability to teach learners with a disability (special needs).

You are encouraged to further your capability through your PD selection and use this to renew.

Find more about Special Needs PD to improve learning outcomes for learners with a disability.

Accessing and using your MyVIT account

Your MyVIT account will help you keep track of your application, complete your annual renewal and maintain your personal information. Learn about renewing your registration online through MyVIT.

Recency of practice

To renew your registration as a teacher, you need to maintain recency of practice by engaging in teaching, equivalent practice or educational leadership during the renewal period.

Professional development

Find out about professional development activities, how to keep a record of your activities and providing teacher professional development.

FAQs for renewal of registration

Read our frequently asked questions about the renewal registration process.

How do I reset my password?

If your registration number starts with a 1, 2, 3 or 4, your username is your VIT registration number. To reset your password, enter an incorrect password and follow the prompts. Please note you may be required to do this up to 5 times.

If your registration number starts with a 6, your username is your email address. To reset your password, click the ‘forgot your password’ link where you usually log in. Please ensure you select 'I’m a Teacher', or 'seeking to register as a Teacher' and not 'I’m an Employer of Teachers’.

I received a ‘UKDynamics’ error, how do I fix it?

This is a known error that may occur if you update your personal details while completing your annual registration, have multiple tabs of MyVIT open or have your data (e.g. mobile phone number) entered in a non-standard format. To resolve the error and complete your annual registration tasks, please log out of your MyVIT account, close all tabs, and log in again.

If this occurs you will need to answer the questions regarding your annual registration again – they have not been transferred to VIT.

What do I do if I haven’t taught for 20 days in the last 12 months (e.g. due to family leave)?

If you hold (full) registration, you are required to complete at least 20 days of teaching and 20 hours of professional development each year to maintain your registration.

If you haven’t taught for at least 20 days in the past 12 months, you can pro-rata your teaching days over the last five years. You will be provided with the option at renewal to declare you have undertaken

  • 40 days in the previous two years; 
  • 60 days in the previous three years;
  • 80 days in the previous four years; or
  • 100 days in the previous five years.

If you are not currently employed as a teacher, but are working in a related field, you may also accumulate 20 days of (teaching) practice through equivalent practice or educational leadership.

The professional development requirement of 20 hours cannot be pro-rated.

If you are unable to meet the professional practice and / or professional development requirements above, you will be provided with the opportunity to go to non-practising registration.

When do I have to pay my annual registration fee?

Your annual registration fee is due by 30 September 2019.

Invoices will be sent to you from mid-August 2019. Please note: You are able to log into your MyVIT account and complete your annual registration tasks including payment before you have received your invoice.

Teachers / early childhood teachers with an expiry date of 30 September 2019 will remain on the public register for a three month grace period, and will be able to teach until 31 December 2019. If you make payment after the 30 September 2019 due date, you will be required to pay a late processing fee.

The most current fees and timeline for teacher registration can be found here.

Why is my registration fee higher than usual?

You are due for your five-yearly Nationally Coordinated Criminal History Check, which is required as part of your registration.

Why do I have to pay for a Nationally Coordinated Criminal History Check (NCCHC)?

Registered teachers are required to undergo a five-yearly Nationally Coordinated Criminal History Check in order to maintain their registration.

If the date of your NCCHC is on or before 30 September 2015, you will need to complete a new check and make payment as part of your annual registration tasks this year.

If you hold VIT registration you’re exempt from holding a separate Working with Children Check.

Why is my Nationally Coordinated Criminal History Check incomplete?

Your NCCHC will take up to 20 days to return after payment is made and any required documents provided to VIT.

If you declared a new change of name or previously undeclared name in your NCCHC you have been sent a ‘Name Confirmation Form’ by email. Please follow the instructions on this email and provide the required form and supporting evidence as soon as possible.

If the correct completed documents are not received by 31 December 2019, your name will be removed from the register.

What is annual registration?

The VIT registration year runs from 1 October to 30 September. Each year all teachers will have one or more tasks due to ensure they remain registered for the coming year.

Depending on your registration type, status, and how long you have held registration you will need to complete a combination of the above tasks. The tasks that apply to you will show within your MyVIT account from mid-August and are due by 30 September. 

Annual registration is made up of three tasks

  • Nationally Coordinated Criminal History Check (NCCHC)
  • Renewal
  • Payment

What does renewal of registration mean and does it apply to me?

Teachers who have held (full) registration for 12 months or longer are required to complete the renewal task. If this applies to you, the task will show in your MyVIT account.

Teachers with (full) registration have demonstrated that their professional practice against the Australian Professional Standards for Teachers (APST) standards at the proficient level. To maintain their (full) registration, you are required to renew your registration annually. 

 To successfully renew your registration, you will need to make declarations

  • about your continuing suitability to be a teacher
  • that you have practised for at least 20 days as a teacher / educational leader (or undertaken equivalent practice)
  • that you have completed at least 20 hours of professional development activity that references the Australian Professional Standards for Teachers.

Read more about renewal and understanding the PD requirements 

Can I use overseas teaching experience for renewing my registration?

Overseas teaching experience can be used to meet the annual renewal of registration requirements.

Can I use PD I undertook overseas to renew my registration?

Professional development undertaken overseas can be used to meet the professional learning renewal requirements, provided the learning can be referenced to the APST.

When will I receive a new card?

Your new registration card will be issued after your annual registration tasks are completed and assessed. Cards may take up to 20 working days to arrive during the renewal period.

Please note that cards for certain registration types (including returning and non-practising) are not processed until after 30 September 2019 as these categories of registration are approved for the new registration year, which means that if you completed your tasks in mid-August, you may not receive your card until mid-October.

If you are required to complete a five-yearly Nationally Coordinated Criminal History Check (NCCHC), your card may also be delayed, as VIT is unable to issue a current registration card until your NCCHC has been updated.

Remember that your registration is valid until 31 December 2019, and you don’t need a new registration card in order to teach. Employers can be satisfied that if your name appears on the public register, then you hold valid VIT registration.

Once you have completed your renewal tasks including making payment, you’ll notice that your expiry date changes to the following year on the public register.

Can I work without a card?

You don’t need a card to prove that you are a registered teacher. Employers can be satisfied that if your name appears on the public register, then you hold valid VIT registration and are able to teach.

If you show on the public register as holding current / practising teacher registration, you can undertake the duties of a teacher in a school, or use your registration to undertake child related work in lieu of a Working With Children Check.

If you show on the public register as holding current / practising early childhood teacher registration you can undertake the duties of an early childhood teacher in an early childhood setting, or use your registration to undertake child related work in lieu of a Working With Children Check.

If you show on the public register (in red) as holding non-practising registration, you can use your registration to undertake child related work in lieu of a Working With Children Check.

How can I pay my annual registration fee?

You can pay your fees online through your MyVIT account.

Do I have to pay a late processing fee?

If you make payment after the 30 September 2019 due date you will be required to pay a late processing fee.
We may consider exempting the late processing fee if you have experienced extended ill health.

We are unable to consider an exemption from the late processing fee if you:

  • change your address/email address but fail to notify us
  • are travelling during the annual registration period
  • have no internet access.

How do I apply for non-practising registration?

If you hold (full) registration and have not met the professional practise and/or professional development renewal requirements, you can apply for non-practising registration. This registration allows you to maintain your registration but does not require you to maintain your professional practice.

You can stay non-practising for as long as you wish provided you pay the annual fee and continue to meet suitability requirements. However, you cannot work as a teacher in a Victorian school, or as an early childhood teacher in an early childhood setting while you hold non-practising registration. 

What if I don’t want to maintain my registration?

If you no longer wish to be a registered teacher / early childhood teacher, please complete the notification of registration cessation form.

What happens if I don’t complete my annual registration tasks?

If you do not complete your annual registration tasks by 30 September 2019, a late processing fee will be applied and you will be given a three month grace period until 31 December 2019. During this time you will remain registered and able to work as a teacher in a Victorian school, or as an early childhood teacher in an early childhood setting while you hold non-practising registration.

If you do not complete your annual registration tasks by 31 December 2019 your name will be removed from the register (either by expiry or suspension). If this occurs you will not be able to work as a teacher in a Victorian school, or as an early childhood teacher in an early childhood setting.

What does it mean to have my registration suspended?

If you have an expiry date later than 31 December 2019 and fail to complete your annual registration tasks, you will be suspended from teaching in Victoria.

This could apply to you if you hold Permission to Teach (PTT), provisional registration or have been granted (full) registration in the last year.

If you are suspended, you can apply to have the suspension revoked if you complete the outstanding task(s) and provide a satisfactory written explanation for your failure to complete these by the due date.

What does it mean if my registration expires?

If you have an expiry date before 31 December 2019 and fail to complete your annual registration tasks, your registration will expire and you will be removed from the register.

If you have been removed from the register and you wish to resume teaching you will need to re-apply for registration and meet all the current registration requirements.

I don’t want to teach after the end of the year, do I have to renew in September to finish out my teaching year?

Teachers with an expiry date of 30 September 2019 will remain on the public register for a three month grace period, and are able to teach until 31 December 2019.

If you hold provisional registration or Permission to Teach (PTT), you will have a payment expiry date and an approval expiry date which are different. All teachers have a payment expiry date of 30 September 2019.

Provided you show on the public register as holding current / practising registration you can continue to use your registration to teach.

If you are not planning on teaching past 31 December 2019, you should apply for non-practising registration or nominate the date you wish to cease your registration by completing the notification of registration cessation form.

What counts as professional development for the purposes of registration?

VIT does not have a definitive list of required PD activities for renewal of registration. You should consider your individual PD needs in relation to 

  • your teaching context;
  • the needs of your learners; and 
  • the priorities of your learning environment or education sector.

You should engage in a range of activities that update your professional knowledge and practice. These may be undertaken individually or with colleagues, in your learning environment or externally, and online or face-to-face. More information on what can constitutes PD is outlined here

You must be able to relate your processional development to the Australian Professional Standards for Teachers (APST), and ensure that at least one standard in each domain is addressed.

Why is my registration card only valid for a few months?

If you hold provisional registration or permission to teach, you will have a different payment expiry date and approval expiry date. All teachers have a payment expiry date of 30 September 2019.

If you have an approval expiry date earlier than 31 December 2019, you will not be invoiced an annual registration fee until you have been approved for a further period of registration.

Where a fee is payable for a period less than 12 months, or between 13 and 14 months, we will calculate it on a pro rata basis.

Provisional card

Provisional registration is granted for a period of two years from the date of approval. Your card will either reflect the end of your 2-year provisional registration or your payment expiry date - whichever comes first.

If you are provisionally registered and card expiry / the date on the public register is coming up in the next 6 weeks, you need to either apply for (full) registration or reapply for provisional registration.

Permission to teach card

Permission to teach (PTT) is granted for a fixed period of time, and does not have a grace period. The approval date on the public register reflects the last day you can work in the approved teaching position. Your card will either reflect the end of PTT registration or your payment expiry date - whichever comes first.

If you hold PTT and your card expiry / the date on the public register is coming up in the next 3 months, and a school wishes to employ you beyond this date, you and the school should begin the process of applying for a subsequent grant of permission to teach. Please refer to the latest PTT policy for eligibility requirements.

Full registration card

Registration application fees are charged on a pro rata basis. If you apply for registration before July, your payment expiry date will be 30 September of the current year. If you apply for registration between July and December, your payment expiry date will be 30 September of the following year.

Can I see an itemised list of what I’m being invoiced for?

Your initial paper invoice will include an itemised list of what you’re being invoiced for and can be used to claim your tax.

What happens if my personal details are not up-to-date and I don’t receive my invoice?

It is your responsibility to advise VIT of any changes to your details, including contact details, in a timely manner.

You do not need to wait until you receive the invoice to complete your registration tasks – you can log into your MyVIT portal from mid-August and complete your annual registration. Once you have paid you annual registration fee, you will be given the option to download or email yourself a tax receipt which mirrors the invoice.

Throughout the annual registration period, we will provide additional invoice notifications via email and SMS. If your contact details are not current and you don’t receive the invoice or reminders to complete your annual registration, you run the risk of receiving a late fee after 30 September 2019. 

Please add VIT to your safe sender list to ensure our emails get to your inbox. We encourage you to open any correspondence from VIT, as it may contain vital information about your registration.

Why did I receive my invoice at a different time to my colleagues?

Invoices are generated by registration type over a two week period due to the high volume. They are sent in batches over this period, which is why colleagues may receive an invoice before or after you do.

You do not need to wait until you receive the invoice to complete your registration tasks – you can log into your MyVIT portal from mid-August and complete your annual registration.

Why can’t I make payment directly after 30 September?

The MyVIT portal must go offline from midnight 30 September until 4 October 2019 in order to process the late fees.

I’m planning on being interstate / overseas / offline during renewal period – can I complete it when I return? 

You can complete all annual registration tasks online (usually within 10 minutes) by logging into your MyVIT portal from mid-August.

If you make payment after the 30 September 2019 due date you will be required to pay a late processing fee.

We may consider exempting the late processing fee if you have experienced extended ill health.

We are unable to consider an exemption from the late processing fee if you:

  • change your address/email address but fail to notify us
  • are travelling during the annual registration period
  • have no internet access.

If you do not complete your annual registration tasks by 30 September 2019, a late processing fee will be applied and you will be given a three month grace period until 31 December 2019. During this time you will remain registered and able to work as a teacher in a Victorian school, or as an early childhood teacher in an early childhood setting while you hold non-practising registration.

If you do not complete your annual registration tasks by 31 December 2019 your name will be removed from the register (either by expiry or suspension). If this occurs you will not be able to work as a teacher in a Victorian school, or as an early childhood teacher in an early childhood setting.

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