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What is equivalent practice and / or educational leadership?

To renew your registration as a teacher, you need to maintain recency of practice by engaging in teaching, equivalent practice or educational leadership during the renewal period.

Roles which are considered equivalent practice or educational leadership need to meet certain criteria to be able to be used to renew your teacher registration.

If you declare that you are undertaking equivalent practice, you must be able to provide evidence that there is a clear relationship between your role and the Australian Professional Standards for Teachers. Undertaking equivalent practice should allow you to practice proficiently if you return to teaching in a school or an early childhood service.

Equivalent practice should involve

  • delivery of approved curriculum
  • assessment of learning levels and learning needs of learners
  • modification of teaching practice to accommodate this
  • reporting of achievement
  • feedback on learning
  • review and reflection on professional practice to improve learning.

If selected for audit, you will be asked to provide evidence of how your role meets each of the above standards.

Examples of settings which could include equivalent practice roles include

  • TAFE, higher education institutions or other tertiary institutions
  • outdoor education centres, zoos / museums / aquariums, hospital schools, CERES or with juvenile offenders in correctional facilities
  • educational consultants working directly with teachers and/or schools and early childhood services (e.g. preschool field officers, early intervention teachers)
  • activity group leaders in an early childhood service
  • tutoring as part of the Victorian government Tutor Learning initiative or a tutoring business that holds an ABN
  • registered home schooler.

If you declare that you are undertaking educational leadership, you must be able to provide evidence that your role supports or improves the professional knowledge and practice of teachers in schools and/or early childhood services. Your workplace setting must have a relationship with the Australian Professional Standards for Teachers.

Educational leadership may involve such things as

  • providing leadership in a school or early childhood service
  • developing resources and materials for use by teachers in schools or early childhood services
  • research into teaching and learning, and the dissemination of that knowledge to teachers and/or other educational leaders
  • policy development to support and improve teaching and learning
  • working with teachers, either individually or collectively, to support and improve their professional knowledge and practice.

Teachers working as educational leaders may have leadership roles in schools or early childhood services. Examples of settings which could include educational leadership roles include

  • in a regional office
  • in a local council or kindergarten cluster group
  • in an organisation providing services and/or support to schools and early childhood services
  • in an education union such as the Australian Education Union (AEU) or Independent Education Union (IEU)
  • with the Department of Education and Training (DET), Victorian Curriculum and Assessment Authority (VCAA), Melbourne Archdiocese Catholic Schools (MACS) or Independent Schools Victoria (ISV)
  • with a professional teaching association
  • undertaking research into teaching and learning or education-related issues
  • as an educational consultant or as a leader in the area of teacher professional development.

If you determine that your role does not equate to equivalent practice or educational leadership, you can apply for non-practising registration.

Moving to non-practising registration 

(Fully) registered teachers who are not currently teaching can apply for non-practising registration. Once they have moved to non-practising registration, the teacher will not be permitted to work as a teacher in any school or early childhood setting until they return to teaching from non-practising registration.

Non-practising registration allows you to maintain your suitability to be a teacher through a current and satisfactory Nationally Coordinated Criminal History Check (NCCHC) but does not require you to maintain your professional practice. You can stay non-practising for as long as you wish, provided you pay the annual fee and update your NCCHC when required. However, you cannot teach in any Victorian school or early childhood service while you hold non-practising registration.

To apply for non-practising registration during your annual registration application, complete the following in the ‘recency of practice’ module

  1. answer ‘No’ to having completed any of the days of teaching, equivalent practice or educational leadership
  2. answer ‘No’ to COVID-19 impacting your ability to meet your renewal requirements
  3. answer ‘Yes’ to apply for non-practising registration
  4. complete the non-practising module
  5. submit your annual registration application and pay the annual fee.
Why is my registration card only valid for a few months?

If you hold provisional registration or permission to teach (PTT), you will have a different payment expiry date and approval expiry date. All teachers have a payment expiry date of 30 September.

If you have an approval expiry date earlier than 31 December, you will not be invoiced an annual registration fee until you have been approved for a further period of registration.

Where a fee is payable for a period less than 12 months, or between 13 and 14 months, we will calculate it on a pro rata basis.

Provisional card

Provisional registration is granted for a period of two years from the date of approval. Your card will either reflect the end of your two-year provisional registration or your payment expiry date - whichever comes first.

If you are provisionally registered and card expiry / the date on the register of teachers is coming up in the next three (3) months, you need to either apply for (full) registration or reapply for provisional registration.

Permission to teach card

PTT is granted for a fixed period of time, and does not have a grace period. The approval date on the register of teachers reflects the last day you can work in the approved teaching position. Your card will either reflect the end of PTT registration or your payment expiry date - whichever comes first.

If you hold PTT and your card expiry / the date on the register of teachers is coming up in the next 3 months, and a school wishes to employ you beyond this date, you and the school should begin the process of applying for a subsequent grant of permission to teach. Please refer to the latest PTT policy for eligibility requirements.

(Full) registration card

Registration application fees are charged on a pro rata basis. In general, if you apply for registration before July, your payment expiry date will be 30 September of the current year. If you apply for registration between July and December, your payment expiry date will be 30 September of the following year.

Can I work without a card?

You don’t need a card to prove that you are a registered teacher. Employers can be satisfied that if your name appears on the register of teachers, then you hold valid VIT registration. If your name is displayed in red, you hold non-practising registration and are not able to undertake the duties of a teacher / early childhood teacher.

If you show on the register of teachers as holding current/practising teacher registration, you can undertake the duties of a teacher in a school, or use your registration to undertake child-related work in lieu of a Working with Children (WWC) clearance (previously called a Working with Children Check or WWCC).

If you show on the Register of teachers as holding current/practising early childhood teacher registration you can undertake the duties of an early childhood teacher in an early childhood service, or use your registration to undertake child-related work in lieu of a WWC clearance.

If you show on the Register of teachers (in red) as holding non-practising registration, you can use your registration to undertake child-related work in lieu of a WWC clearance. You must not undertake the duties of a teacher in a Victorian school, or early childhood teacher in a Victorian early childhood service.

If you use your teacher registration in lieu of a WWC clearance to undertake child-related work other than teaching, you must notify Working With Children Check Victoria (WWCCV).

When will I receive my new registration card?

Your new registration card will be issued after your annual registration tasks are completed and assessed. Cards may take up to 30 working days to arrive during the annual registration period.

If you are required to complete a five-yearly Nationally Coordinated Criminal History Check (NCCHC), your card may be delayed, as VIT is unable to issue a current registration card until your NCCHC has been updated and assessed.

Remember that your registration is valid until 31 December 2020, and you don’t need a new registration card in order to teach. Employers can be satisfied that if your name appears on the register of teachers, then you hold valid VIT registration. If your name is displayed in red, you hold non-practising registration and are not able to undertake the duties of a teacher / early childhood teacher.

Once you have completed your annual registration requirements including making payment, you’ll notice that your expiry date changes to the following year on the register of teachers.

Why did I receive my invoice at a different time to my colleagues?

Invoices are generated over a three-week period due to the high volume. They are sent in batches over this period, which is why colleagues may receive an invoice before or after you do.

You do not need to wait until you receive the invoice to complete your registration requirements – you can log into your MyVIT account from August and complete your annual registration.

Please note that paper invoices are generated at the same time that the email invoice is sent. If you receive a paper copy of the invoice after you have completed your annual registration tasks, please disregard the invoice.

What happens if my personal details are not up-to-date and I don’t receive my invoice?

It is your responsibility to log into your MyVIT account and update your details, including contact details, in a timely manner.

You do not need to wait until you receive the invoice to complete your registration tasks – you can log into your MyVIT account from August and complete your annual registration.

Throughout the annual registration period, we will provide invoice reminders via email and SMS. If your contact details are not current and you don’t receive the invoice or reminders to complete your annual registration, you run the risk of not receiving our communications.

Please add VIT to your safe sender list to ensure our emails get to your inbox. We encourage you to open any correspondence from VIT, as it may contain vital information about your registration.

Can I make payment by cheque or cash?

No. The VIT's registration system will only allow for payments to be made online (via Visa / MasterCard credit or debit card). The VIT recommends you talk with your financial institution if you do not have access to an online payment option. 

Upon payment, you will be prompted to view or download a copy of your receipt. You can view and download your payment history at any time through your MyVIT account by navigating to the 'view applications' tile. Right-click the down arrow (on the far right side) of the most recently dated application and select ‘View receipt’. 

To request a copy of pre-2020 invoices for tax-purposes, please contact VIT

Can I see an itemised list of what I’m being invoiced for?

Your initial paper invoice will include an itemised list of what you’re being invoiced for and can be used to claim your tax.

Upon payment, you will be prompted to view or download a copy of your receipt. You can view and download your payment history at any time through your MyVIT account by navigating to the 'view applications' tile. Right-click the down arrow (on the far right side) of the most recently dated application and select ‘View receipt’. 

To request a copy of pre-2020 invoices for tax-purposes, please contact VIT

How can I pay my annual registration fee?

You can pay your fees via debit or credit card through your MyVIT account. Navigate to the ‘complete annual registration tasks’ tile to complete the process.

Why do I have to pay for a Nationally Coordinated Criminal History Check (NCCHC)?

Registered teachers are required to undergo a five-yearly Nationally Coordinated Criminal History Check (NCCHC) in order to maintain their registration.

For example, if your NCCHC was conducted on or before 30 September 2017, you will need to complete a new check and make payment by 30 September 2021 as part of your annual registration tasks.

Why is my registration fee higher than usual?

There has been a 10 per cent increase in teacher registration fees for the 2021-22 registration period. Despite this, VIT registration fees continue to be tax deductible and among the lowest across Australia.

You may also be due for your five-yearly Nationally Coordinated Criminal History Check (NCCHC), which is required as part of your registration. If you are required to complete an NCCHC, this will be itemised on your invoice and in your MyVIT account.

When do I have to pay my annual registration fee?

Your annual registration fee is due by 30 September each year.

Invoices will be sent to you from August. Please note: You are able to log into your MyVIT account and complete your annual registration tasks (including payment) before you have received your invoice. Navigate to the ‘complete annual registration tasks’ tile to complete the process.

Teachers / early childhood teachers with an expiry date of 30 September will remain on the register of teachers for a three-month grace period, and will be able to teach until 31 December.

The most current fees for teacher registration can be found here.

Upon payment, you will be prompted to view or download a copy of your receipt. You can view and download your payment history at any time through your MyVIT account by navigating to the 'view applications' tile. Right-click the down arrow (on the far right side) of the most recently dated application and select ‘View receipt’. 

To request a copy of pre-2020 invoices for tax-purposes, please contact VIT

Payment error message – ‘Payment unsuccessful. Your application has been saved as a draft. Please try resubmitting through a different browser. We recommend using Chrome.’

This error can occur for two reasons

  1. an unsupported browser is being used - to fix this error, please login to your MyVIT account using the latest version of Google Chrome.
  2. the volume of payments being attempted at that moment via the Westpac payment gateway is too high for your payment to get through - please try again later (note: the payment has not been deducted from your account) or contact Westpac.
What counts as professional learning for the purposes of registration?

The VIT does not have a definitive list of required professional learning activities for renewal of registration. You should consider your individual professional learning needs in relation to 

  • your teaching context
  • the needs of your learners; and
  • the priorities of your learning environment or education sector.

You should engage in a range of activities that update your professional knowledge and practice. These may be undertaken individually or with colleagues, in your learning environment or externally, and online or face-to-face. More information on what can constitutes professional learning is outlined here

You must be able to relate your processional development to the APST, and ensure that at least one standard in each domain is addressed.

Can I use professional learning I undertook overseas to renew my registration?

Yes. Professional learning undertaken overseas can be used to meet the professional learning renewal requirements, provided the learning can be referenced to the Australian Professional Standards for Teachers (APST).

Can I use overseas teaching experience for renewing my registration?

Yes. Overseas teaching experience can be used to meet the annual renewal of registration requirements.

What do I do if I haven’t taught for 20 days in the last 12 months (e.g. due to family leave)?

If you hold (full) registration, you are required to complete at least 20 days of teaching and 20 hours of professional learning each year to maintain your registration.

If you haven’t taught for at least 20 days in the past 12 months, you can pro-rata your teaching days over the latest five years. You will be provided with the option at renewal to declare you have undertaken

  • 40 days in the previous two years
  • 60 days in the previous three years
  • 80 days in the previous four years
  • 100 days in the previous five years.

If you are not currently employed as a teacher, but are working in a related field, you may also accumulate 20 days of (teaching) practice through equivalent practice or educational leadership.

The professional learning requirement of 20 hours cannot be pro-rated.

If you are unable to meet the professional practice and / or professional learning requirements above, you will be provided with the opportunity to go to non-practising registration.

Note: VIT understands the coronavirus pandemic (COVID 19) may have an impact on some teachers' ability to undertake their registration requirements. Read about some of the changes we’ve made to support you.

I am (fully) registered. What If I can't demonstrate that I have completed 20 hours of professional learning, due to COVID 19, when I renew my registration in 2021?

Any professional learning undertaken from 1 October 2020 until 30 September 2021 counts towards your 20 hours of professional learning.

The VIT acknowledges that many face-to-face professional learning activities are not taking place due to COVID 19. While this may have disrupted professional learning plans, it is expected that teachers will be able to undertake collaborative online learning, professional reading and other online professional learning activities.

For a range of professional learning opportunities click here.

Teachers should keep a record of the hours they complete. 

For those who are still unable to meet the requirements for the registration period 1 October 2020 to 30 September 2021 due to COVID 19, they will be given an option to declare this and renew their registration without meeting the requirement.

I'm (fully) registered. What if I can't demonstrate that I have completed 20 days of teaching, due to COVID-19, when I renew my registration in 2021?

The VIT recognises the impact of COVID 19 on the teaching profession, in particular casual relief teachers (CRTs) and early childhood teachers.

If teachers are unable to demonstrate at least 20 days of teaching / educational leadership / equivalent practice in the registration period 1 October 2020 to 30 September 2021, they will be provided with the option to declare that they have undertaken

  • 40 days teaching at any time during the previous two years;
  • 60 days over the previous three years;
  • 80 days over the previous four years; or
  • 100 days over the previous five years.

Teachers should keep a record of the days they complete. 

For those who were still unable to meet the requirements for the registration period 1 October 2020 to 30 September 2021 due to COVID 19, they will be given an option to declare this and renew their registration without meeting the requirement.

How can I get my receipt of registration payment?

Upon payment, you will be prompted to view or download a copy of your receipt. You can view and download your payment history at any time through your MyVIT account by navigating to the 'view applications' tile. Right-click the down arrow (on the far right side) of the relevant application and select ‘View receipt’. 

To request a copy of pre-2020 invoices for tax-purposes, please contact VIT.

I will be interstate / overseas / offline during the annual registration period – can I complete it when I return?

You can complete all annual registration requirements online (usually within 10 minutes) by logging into your MyVIT account from August.

If you do not complete your annual registration requirements by 30 September you will be given a three-month grace period until 31 December. During this time, you will remain registered and able to work as a teacher in a Victorian school or as an early childhood teacher in an early childhood service.

If you do not complete your annual registration requirements by 31 December, you will be removed from the Register of teachers (either by expiry or suspension). If this occurs, you will not be able to work as a teacher in a Victorian school or as an early childhood teacher in an early childhood service.

I don’t want to teach after the end of the year, do I have to renew in September to finish out my teaching year?

Teachers with an expiry date of 30 September will remain on the Register of teachers for a three-month grace period, and are able to teach until 31 December.

If you hold provisional registration or permission to teach (PTT), you will have a payment expiry date and an approval expiry date which are different. All teachers have a payment expiry date of 30 September.

Provided you show on the Register of teachers as holding current / practising registration, you can continue to use your registration to teach.

If you are not planning on teaching past 31 December, you should apply for non-practising registration or nominate the date you wish to cease your registration by logging into your MyVIT account and completing a cessation of registration form.

What does it mean if my registration expires?

If you have an expiry date before 31 December and fail to complete your annual registration tasks, your registration will expire and you will be removed from the Register of teachers.

If you have been removed from the register and you wish to resume teaching you will need to log into your MyVIT account to re-apply for registration (and meet all the current registration requirements). You will not be able to resume teaching until your application has been assessed and approved by VIT.

What does it mean to have my registration suspended?

If you have an expiry date later than 31 December and fail to complete your annual registration requirements, you will be suspended from teaching in Victoria.

This could apply to you if you hold permission to teach (PTT) or provisional registration.

If you are suspended, you can apply to have the suspension revoked through your MyVIT account if you complete the outstanding requirements and provide a satisfactory written explanation for your failure to complete these by the due date.

What happens if I don’t complete my annual registration tasks?

If you do not complete your annual registration requirements by 30 September you will be given a three-month grace period until 31 December. During this time, you will remain registered and able to work as a teacher in a Victorian school or as an early childhood teacher in an early childhood service while you hold registration (other than non-practising).

If you do not complete your annual registration requirements by 31 December, you will be removed from the Register of teachers (either by expiry or suspension). If this occurs, you will not be able to work as a teacher in a Victorian school or as an early childhood teacher in an early childhood service.

What if I don’t want to maintain my registration?

If you no longer wish to be a registered teacher / early childhood teacher, please login to your MyVIT account and complete a cessation of registration form.

What does renewal of registration mean and does it apply to me?

Teachers who hold (full) registration are required to make an application each year to renew their registration. This includes completing renewal modules – professional learning and professional practice – and making declarations regarding suitability to teach. If this applies to you, the modules will show in your MyVIT account.

Teachers with (full) registration have demonstrated that their professional practice against the Australian Professional Standards for Teachers (APST) at the proficient level. To maintain (full) registration, you are required to renew your registration annually. 

To successfully renew your registration, you will need to make declarations

  • that you have practised for at least 20 days as a teacher / educational leader (or undertaken equivalent practice)
  • that you have completed at least 20 hours of professional learning activity that references the APST.

Read more about renewal and understanding the professional learning requirements.