When applying to renew your registration, you will make legally binding self-declarations about your maintenance of professional practice and continuing suitability and fitness to teach.

To ensure the integrity of this process, we may randomly select you to verify your self-declarations. Continuing suitability and fitness to teach is verified through a current and satisfactory National Police History Check (NPHC).

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FAQs for renewal audit

Read our frequently asked questions about the renewal audit process.

I’ve been selected for renewal audit – what do I do?

If you have been randomly selected for renewal audit, you will receive an email containing the Renewal Audit Form PDF, 236.84 KB which needs to be completed and emailed to audit@vit.vic.edu.au.

Why does VIT conduct audits?

VIT conducts audits to ensure the integrity of the renewal process. If you are audited, you will need to provide further information to support your declaration.

All teachers are encouraged to maintain records of their:

  • days teaching, equivalent practice or educational leadership; and
  • hours of professional development activities that update your knowledge about pedagogy, content and / or practice, and reference the Australian Professional Standards for Teachers (APST).

Why do I need to verify my declarations?

Teachers who apply to renew their registration make a self-declaration about their continuing suitability to teach and maintenance of professional practice. A proportion of teachers are asked to provide evidence to support the legally binding declarations they have made. This ensures consistency and compliance, and is a process used by many professions.

Why have I been selected to verify my declarations?

Teachers are randomly selected to provide VIT with evidence of their declarations.

Who is responsible for providing information to VIT for validation of renewal of registration declarations?

It is the responsibility of the registered teacher. VIT will not ask schools or early childhood service to provide this evidence, although a teacher may ask their principal or early childhood leader to validate their claims in respect to teaching days, equivalent practice or educational leadership. By signing a self declaration that they have met the requirements for renewal of registration, a teacher is indicating to VIT they can provide evidence of this if required.

How do I verify my professional practice (days of teaching)?

When applying to renew their registration, teachers indicate they have undertaken 20 days of teaching, equivalent practice or educational leadership in the previous 12 months.

If you are unable to meet at least 20 days of teaching in the past 12 months, you can provide evidence that you have undertaken either:

  • 40 days in the previous two years; 
  • 60 days in the previous three years;
  • 80 days in the previous four years; or
  • 100 days in the previous five years.

Most commonly, a teacher will ask their principal or early childhood leader to complete Section 2: Option A of the Renewal Audit Form PDF, 236.84 KB to verify that the teacher has completed the required number of teaching days.

Casual relief teaching
Teachers who work across a number of schools or early childhood services may wish to confirm their days of teaching, equivalent practice or education leadership by supplying payslips, statements of service or letters on official letterhead, outlining employment dates, their role and numbers of days worked (group certificates are not accepted). Multiple documents may be needed for teachers who have worked in a number of contexts or across a number of schools or early childhood services in the renewal period.

Home schooling
Teachers will be required to be registered with the VRQA as a home schooler and should provide evidence of this. They will also need to provide a statuary declaration advising the number of days of home schooling they completed within the registration year.

Private tutoring
Teachers will need letters from their employer, the parents of the students they tutor or payslips / tax invoices confirming hours of tutoring to prove their currency of practice.

What are the different types of professional practice?

Teaching Undertaking the duties of a teacher in an early childhood centre, primary, secondary or special school.
Equivalent practice

This is typically teaching in a TAFE, University or alternative teaching setting such as the zoo or a museum. If you are teaching in alternative teaching settings or related fields of education, you may be requested to provide further evidence of how your role meets the Australian Professional Standards for Teachers.

Educational leadership

This is typically the work of a principal or school leader but can also include work for DET, CEO or other educational organisations schools deal with directly. Educational leadership roles can be both in and out of schools where the nature of their work has a relationship with the standards of professional practice. Educational leaders may not be teaching students but their work will directly influence teaching and learning in classroom situations.

How do I verify my hours of professional development?

Teachers can count any reasonable activities they engage in that develop their professional knowledge and practice to support student learning and are relevant to their teaching context. These activities must be relate to the Australian Professional Standards for Teachers (APST). At least some of their 20 hours must fall under the domains of Professional Knowledge, Professional Practice and Professional Engagement.

E.g. in the registration period, a teacher could complete the follow types of professional development which would covers the three domain areas.

Professional Development ActivityAPSTDomain AreaHours / Duration
Using feedback in the classroom. Online webinar by Teacher Learning Network (TLN)5. Assess, provide feedback and report on learningProfessional Practice2 hours
History Teachers of Victoria Annual Conference. ‘Past Tense, Present Tension’2. Know the content and how to teach it
6. Engage in Professional learning
Professional Knowledge
Professional Engagement
12 hours
Participate in school based committee reviewing the wellness policy for students4. Create and maintain supportive and safe learning environmentsProfessional Practice3 hours
Read 4 x Agora (History Teachers of Victoria) Newsletters2. Know the content and how to teach itProfessional Knowledge2 hours
Listening to 2 x VIT podcasts. Teacher Conduct Issues – Social Media and Inappropriate Contact.
Write a reflection on each.
7. Engage professionally with colleagues, parents / carers and communityProfessional Engagement1 hour

How do I log my PD in MYPD?

  1. Log into your MyVIT account
  2. Access My PD from the left side menu
  3. Use ‘Add Teacher PD’ to list each Professional Development (PD) activity you have completed between 1 October 2018 to 30 September 2019 (minimum 20 hours)
  4. Select ‘Download filtered PDs (pdf)’ to create a list of the Professional Development activities you entered

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Types of professional learning activities

VIT expects PD activities used as evidence to be formal and / or informal learning experiences aimed at improving the teacher’s knowledge, practice and competencies in the APST.

Your PD must address at least one standard of the three domains of the APST.
  1. Professional knowledge
  2. Professional practice
  3. Professional engagement

The twenty hours of PD must be completed within each registration year.

For example:

If completing first aid training is an organisational requirement for you, then this will address APST 7.2 Comply with legislative, administrative and organisational requirements.

APST 7.2 is in the Professional Engagement domain of the standards, so to meet the PD requirements you will also have to complete PD that addresses at least one standard in the Professional Knowledge domain and one standard in the Professional Practice domain.

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Providing evidence of your professional development

If you are selected for audit, you will be required to use the MyPD tool in your teacher portal to provide evidence of your professional development.

Although a certificate or receipt may demonstrate that you attended a professional development activity, you must also write a brief reflection about the activity, detailing your new learning and how you have applied, or will apply this to your teaching practice.

View some examples of reflections PDF, 316.16 KB

Once your reflection has been entered into MyPD, please download the PD records and attach to the Audit Renewal Form PDF, 236.84 KB. To download your PD, please use the ‘Download filtered PDs (pdf)’ button (refer to MyPD FAQs PDF, 1410.46 KB), then save it to your device and attach to your audit email along with your form and any other required documentation.

For more information on how to provide evidence and questions to answer for each reflection, read our how to show evidence of your professional development article.