Resources and support for principals

All teachers who are employed or engaged as a teacher in a Victorian school must be registered with VIT.

To assist you with any queries about teacher registration, please email us. Alternatively, we provide a dedicated Principals hotline - 1300 650 375 - which operates Monday to Friday from 9am-4pm.     

The School Portal

The School Portal is a secure online facility which enables Victorian school principals and their authorised delegates to:

  • confirm the current registration status of teachers’ employed at their school
  • have edit-access for searching, adding or removing teachers to maintain their ‘All Teachers’ list
  • seek the current registration status of a teacher they may wish to employ
  • access and complete a recommendation for (full) registration assigned to their school by a provisionally registered teacher
  • view any correspondence from us.

Learn more about how to access and use the School Portal

Principal Circular - email communication with schools

We regularly email school principals important information about teacher registration via Principal Circulars.

Please notify us if your school’s email or postal address has changed.

Read previous editions of the Principal Circulars here.

Seeking permission to teach to fill teaching vacancies

Under special circumstances, if you are unable to employ a registered teacher, you may be able to seek permission to teach (PTT) to fill a teaching vacancy.

Download:

Unregistered teaching practice (URP)

Can an unregistered teacher work in a classroom under the supervision of a registered teacher?

No.

Under the Education and Training Reform Act (2006), only persons who hold a current VIT registration or Permission to Teach grant can undertake teaching duties in a Victorian school or education setting.

Victorian schools and education settings must not employ persons to undertake teaching duties if they do not hold a current VIT registration or Permission to Teach grant even if they are supervised by a registered teacher.

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Can education support staff (ESS) undertake certain teaching duties under the supervision of a registered teacher?

No.

Persons who undertake the duties of a teacher in a Victorian school or education setting must be registered with VIT. This is a legal requirement that must be adhered to by both teachers and their employers.

The duties of a teacher, as defined in the Education and Training Reform Act (2006) are described as the 'delivery of an educational program or the assessment of student participation in an education program'.

An education program is defined as 'a school-based planned program of learning and assessment that delivers an approved curriculum and reports formally to parents about student progress. Schools have flexibility in the design of their education program to ensure sequencing of knowledge and skills across the years of schooling to support a progression of learning such that students of all achievement levels are able to progress'.

It is an offence under the Education and Training Reform Act (2006) for anyone to undertake teaching duties in a Victorian school if they do not hold VIT registration or a current grant of Permission to Teach from VIT including Education Support Staff under the supervision of a registered teacher.

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Can early childhood teachers (ECTs) teach 8 year olds?

It depends on your registration type and the education setting you are employed in.

Some early childhood qualifications allow a person to teach students up to 8 years of age, while others only allow a person to teach students up to 5 years of age.

Those who are qualified to teach learners up to 8 years of age are eligible to apply for both ECT registration and / or teacher registration, however those qualified to teach learners up to 5 years of age are only eligible to apply for ECT registration.

The type of VIT registration you are required to hold is determined by the sector you are working in.

For example, a teacher with an early childhood qualification to teach up to 8 years of age who wants to teach in primary setting must hold teacher registration. If they wanted to teach in an early childhood setting, they would require ECT registration.

Please note

  • schools must not employ persons who only hold ECT registration to undertake teaching duties in a primary / secondary school setting, including Cycle One Montessori.
  • early childhood settings must not employ persons who only hold teacher registration (i.e. they must employ persons who hold either ECT registration or both teacher registration and ECT registration).

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Checking a teacher's registration status

You can check whether a teacher is currently registered to teach and what type of registration they hold by:

  • accessing the register of teachers
  • viewing your ‘All Teachers’ list within the Portal (for teachers linked to your education setting)
  • asking to see the teacher's current VIT registration card (valid to the expiry date indicated on the card).

Working with Children Check – important information for employers

A teacher registered with us will hold a current Nationally Coordinated Criminal History Check (NCCHC). The NCCHC exempts teachers from also having to acquire a Working with Children Check (WWCC).

Assisting a provisionally registered teacher (PRT) to gain (full) registration

Read about the process of moving from provisional to full registration or view an online seminar about supporting provisionally registered teachers.

The following documents contain information about how you can assist a provisionally registered teacher gain (full) registration:

Providing support for teachers wishing to renew their (full) registration

Read about recency of practice and teacher renewal requirements.

Instrumental music teachers vs. instrumental music instructors

The duties of a teacher, as defined in the Education and Training Reform Act, 2006 are described as "Delivery of an educational program or the assessment of student participation in an education program".

An education program is defined as "A school-based planned program of learning and assessment that delivers an approved curriculum and reports formally to parents about student progress. Schools have flexibility in the design of their education program to ensure sequencing of knowledge and skills across the years of schooling to support a progression of learning such that students of all achievement levels are able to progress."


The breadth of context in which teachers deliver education programs is acknowledged by the Victorian Institute of Teaching. Programs can be delivered in diverse education settings and may involve one-on-one teaching and learning or delivery to groups of students within or across stages of learning.

Registration of instrumental music teachers

Instrumental music may be taught in school settings in a variety of contexts.

It is important that school principals and other leaders assess the activities to be undertaken in the delivery of music programs to determine whether these are the duties of a teacher. Where this is the case, then only people who are registered with the Victorian Institute of Teaching (VIT) may be employed.

Where an instrumental music teacher performs the following activities, they are undertaking the duties of a teacher and will require VIT registration 

  • individually assesses student learning against the approved curriculum
  • plans for learning in a sequential, continuous and developmental way against the approved curriculum
  • provides feedback on learning to students both formally and informally
  • reports this progress (informally and formally) to parents.

Instrumental music teachers may also develop programs of learning tailored to individual needs to prepare students for VCE / VCAL / IB solo performance and ensemble performance in the senior years of education. Preparation for senior year’s Music subjects may commence from earlier years of schooling (e.g. from Year 7).

Under the Education and Training Reform Act, 2006 it is an offence for a person to undertake the duties of a teacher if the person does not hold registration or the relevant permission to teach. It’s also an offence to employ a person to undertake the duties of a teacher if the person is not registered with  VIT.

Permission to teach

Where a qualified teacher cannot be found to teach a music program requiring a registered teacher, then an unqualified person with suitable skills and experience may apply for permission to teach with the VIT.

In such cases, a principal will need to demonstrate circumstances of workforce shortage where they have made a genuine attempt to employ a qualified and registered teacher for the position but to no avail.

Registration with permission to teach is for a limited period of no more than 3 years, during which time the registrant will be required to make progress towards a full teaching qualification for registration as a teacher.

Instrumental music instructors

While the duties of the role determines whether a person must be a registered teacher, or not, a distinction can often be made between a person who is employed as an instrumental music teacher and one who is employed as an instrumental music instructor.

An instrumental music instructor instructs students on an instrument, but does not undertake the duties of a teacher. Sometimes these instructors are paid directly by the parents of the students they instruct.

In this instance, there is no requirement to have a teacher qualification and be registered as a teacher, however there are limitations on the role they can perform within a school.

It is expected that an instrumental music instructor would be limited to 

  • delivering instruction to students on an instrument, predominantly one–to-one
  • only directing students in a class or group, including bands and ensembles, under the direct supervision of a registered teacher.

An instrumental music instructor would not assess or report against curriculum. Their reporting would strictly be limited to administrative reporting, taking attendance, recording punctuality and providing informal direction and feedback about technical capacity.

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