Resources and support for principals
All teachers who are employed or engaged as a teacher in a Victorian school must be registered with VIT.
To assist you with any queries about teacher registration, please email us. Alternatively, we provide a dedicated Principals hotline - 1300 650 375 - which operates Monday to Friday from 9am-4pm.
The employer portal
The employer portal is a secure online facility which enables Victorian school principals and their authorised delegates to:
- confirm the current registration status of teachers’ employed at their school
- have edit-access for searching, adding or removing teachers to maintain their ‘All Teachers’ list
- seek the current registration status of a teacher they may wish to employ
- access and complete a recommendation for (full) registration assigned to their school by a provisionally registered teacher
- make an application for a permission to teach (PTT) role
- view any correspondence from us.
Learn more about how to access and use the employer portal.
Principal Circular - email communication with schools
We regularly email school principals important information about teacher registration via Principal Circulars.
Please update the details in your employer portal if your school’s email or postal address has changed.
Read previous editions of the Principal Circulars here.
Seeking permission to teach to fill teaching vacancies
Under special circumstances, if you are unable to employ a registered teacher, you may be able to seek permission to teach (PTT) to fill a teaching vacancy.
What is the process of seeking PTT to fill a position?
Before a candidate for PTT commences an application, VIT will first assess whether there is a need for the position to be filled by a grant of PTT.
The school will initiate the process by submitting an online position application via the employer portal, endorsing a candidate for the available teaching position. This application will be assessed to ensure the position meets the requirements for PTT. The requirements are set out in our PTT policy and vary based on the type of PTT being applied for.
The school will receive a notification once a position application has been assessed. VIT will also advise the preferred candidate via email that they can commence an application for PTT through their MyVIT account. If they do not have a MyVIT account, they will be provided instructions on how to create one.
Assessing the position upfront will ensure that candidates do not submit or pay for applications that won't progress, and will enable employers to expedite recruitment of vacant positions.
Watch a video on how to endorse a PTT candidate in your employer portal.
Unregistered teaching practice (URP)
Can an unregistered teacher work in a classroom under the supervision of a registered teacher?
No. Under the Education and Training Reform Act 2006, only persons who hold a current VIT registration or permission to teach (PTT) grant can undertake the duties of a teacher in a Victorian school.
Victorian schools must not employ persons to undertake teaching duties if they do not hold current registration or a PTT grant, even if they are supervised by a registered teacher.
Can education support staff undertake certain teaching duties under the supervision of a registered teacher?
No. It is an offence under the Education and Training Reform Act 2006 for anyone to undertake teaching duties in a Victorian school if they do not hold current registration or a permission to teach (PTT) grant (including education support staff under the supervision of a registered teacher).
The duties of a teacher, as defined in the Education and Training Reform Act 2006, are described as the 'delivery of an educational program or the assessment of student participation in an education program'.
An education program is defined as 'a school-based planned program of learning and assessment that delivers an approved curriculum and reports formally to parents about student progress. Schools have flexibility in the design of their education program to ensure sequencing of knowledge and skills across the years of schooling to support a progression of learning such that students of all achievement levels are able to progress'.
Can early childhood teachers (ECTs) teach in a school?
A person with an early childhood qualification to teach learners up to 8 years of age must hold ‘teacher registration’ in order to teach in primary setting. If they wish to teach in an early childhood service, they require ECT registration.
The type of VIT registration that ECTs are required to hold is determined by the sector they work in.
- schools must not employ persons who only hold ECT registration to undertake the duties of a teacher in a school - this applies to all primary / secondary school settings, including Cycle One Montessori
- early childhood services must not employ a person in a substantive role if they only hold teacher registration (i.e. they must employ persons who hold either ECT registration or both teacher and ECT registration).
Checking a teacher's registration status
A registered teacher doesn't need to be in possession of their registration card to prove they are registered to teach.
You can check whether a teacher is currently registered to teach and what type of registration they hold by:
- accessing the register of teachers
- viewing your ‘All Teachers’ list within the employer portal (for teachers linked to your education setting)
- asking to see the teacher's current VIT registration card (valid to the expiry date indicated on the card).
Working with Children Check – important information for employers
Providing support for teachers wishing to renew their (full) registration
Instrumental music teachers vs. instrumental music instructors
The duties of a teacher, as defined in the Education and Training Reform Act (2006) are described as "Delivery of an educational program or the assessment of student participation in an education program".
The breadth of context in which teachers deliver education programs is acknowledged by the Victorian Institute of Teaching. Programs can be delivered in diverse education settings and may involve one-on-one teaching and learning or delivery to groups of students within or across stages of learning.
Registration of instrumental music teachers
Instrumental music may be taught in school settings in a variety of contexts.
It is important that school principals and other leaders assess the activities to be undertaken in the delivery of music programs to determine whether these are the duties of a teacher. Where this is the case, then only people who are registered with the Victorian Institute of Teaching (VIT) may be employed.
Where an instrumental music teacher performs the following activities, they are undertaking the duties of a teacher and require VIT registration
- individually assesses student learning against the approved curriculum
- plans for learning in a sequential, continuous and developmental way against the approved curriculum
- provides feedback on learning to students both formally and informally
- reports this progress (informally and formally) to parents.
Instrumental music teachers may also develop programs of learning tailored to individual needs to prepare students for VCE / VCAL / IB solo performance and ensemble performance in the senior years of education. Preparation for senior year’s Music subjects may commence from earlier years of schooling (e.g. from Year 7).
Under the Education and Training Reform Act (2006) it is an offence for a person to undertake the duties of a teacher if the person does not hold registration or the relevant permission to teach. It is also an offence to employ a person to undertake the duties of a teacher if the person is not registered with VIT.
Permission to teach
Where a qualified teacher cannot be found to teach a music program requiring a registered teacher, then an unqualified person with suitable skills and experience may apply for permission to teach with the VIT.
In such cases, a principal will need to demonstrate circumstances of workforce shortage where they have made a genuine attempt to employ a qualified and registered teacher for the position but to no avail.
Registration with permission to teach is for a limited period of no more than 3 years, during which time the registrant will be required to make progress towards a full teaching qualification for registration as a teacher.
Instrumental music instructors
While the duties of the role determines whether a person must be a registered teacher, or not, a distinction can often be made between a person who is employed as an instrumental music teacher and one who is employed as an instrumental music instructor.
An instrumental music instructor instructs students on an instrument, but does not undertake the duties of a teacher. Sometimes these instructors are paid directly by the parents of the students they instruct.
In this instance, there is no requirement to have a teacher qualification and be registered as a teacher, however there are limitations on the role they can perform within a school.
It is expected that an instrumental music instructor would be limited to
- delivering instruction to students on an instrument, predominantly one–to-one
- only directing students in a class or group, including bands and ensembles, under the direct supervision of a registered teacher.
An instrumental music instructor would not assess or report against curriculum. Their reporting would strictly be limited to administrative reporting, taking attendance, recording punctuality, and providing informal direction and feedback about technical capacity.